20 Questions Before You Build Your Modular Building

04 Aug.,2025

 

20 Questions Before You Build Your Modular Building

Along with the hard costs of the expansion, the existing facilities may require an additional investment on your part to meet code compliance. Any expansion of an existing structure, should consider potential costs associated with:

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  • New sprinkler systems, fire separation walls, and/or upgrades for ADA compliance (handicap accessibility).
  • Additional parking to accommodate the growth
  • Upgrades to building facades or landscaping to meet updated zoning ordinances.
  • Depending upon the age of the building, potential remediation of hazardous materials such as asbestos or lead‐based paints.

Expansion of facilities through the use of permanent modular construction (PMC) or using relocatable modular buildings (RB) is, in most cases, more efficient, less costly, and faster while creating fewer site disruptions.

Depending upon the type and size of the proposed building, the type of construction you choose will determine the building timeline. Conventional construction utilizing an outside architectural firm is usually the lengthiest method. Design‐Build utilizing a company with integrated design and costing functions can save you between 10 – 25% during the design and costing phase. The use of modular construction techniques can usually save 25 – 40% in time compared to conventional stick‐built construction. In fact, in some cases the time required to select a design team, design the project, go through the bidding process, then select the contractor and obtain the permits will take longer than the actual construction itself. Selecting a firm which offers all or most of these services can substantially shorten your timeline. Use this checklist as a reference when interviewing potential builders.

  • Selection of an architect or design‐build firm
  • Pre‐planning that includes discussion with the city for zoning, parking, fire lanes, utilities, building setbacks, approved exterior cladding materials, landscaping, etc.
  • Building designs
  • Civil site designs
  • Selection of a contractor if a Design‐Build firm is not selected
  • Permitting time required for the City and in some cases State and Local Agencies

An architect, space designer, or design-build firm are best qualified to determine the amount of space required. For general office use, hallway space may be minimized through the use of modular furniture and open concept planning. For small office facilities, 200 square feet per person is usually adequate. For educational occupancies, you’ll want to refer to your state’s education authority for minimum classroom sizes. Beyond the prescribed size of the classroom, generally 25% of additional area should be allocated for ancillary areas such as restrooms, hallways, etc. Since there is no rule of thumb covering every use, consideration should be given to:

  • Expecting that the new spaces will require additional toilet rooms and possibly an additional janitor’s closet, all needing to meet the latest ADA requirements.
  • Allocating space for adequate egress, hallways, storage areas, I.T. closets, conference rooms, and special use rooms.

Ramtech has an extensive catalog of standard floor plans covering education facilities, general office space, and healthcare applications. While these floor plans might not meet your needs exactly, they’re generally a good starting point to help in designing your building layout.

Once a design firm or design-builder is selected they can provide a Design-Build Institute of America or AIA contract, or the owner can hire a construction attorney to draw up a contract. Both types of contracts protect the interests of the owner as well as the architect, contractor or design-build firm.  For design-build construction, Ramtech utilizes a two-step approach where a stipulated sum is agreed upon for pre-construction services which is normally less than 5% of the anticipated project cost. The pre-construction services include surveys, geotechnical investigations, the design work suitable for qualified pricing of the project, a stipulated sum for the actual construction work, and a critical path project schedule that defines all the work elements and outlines the project’s duration. This allows the owner to know exactly what the project’s final costs are before a shovel hits the dirt. Ramtech’s approach to design-build takes the guesswork out of the equation and offers the owner a safe, risk-free way to execute a design-build project.

The most common problem involves an owner’s significant investment in a design, then they find out it is not within their established budget. This primarily occurs with the design-bid-build approach to construction. Under this scenario, true costs can only be determined after competing contractors bid on the project. Unfortunately, this is well after a commitment for design costs has been made. More times than not, problems during the actual construction are site related rather than building related. Virtually every site offers unique challenges that only become apparent after geotechnical and civil surveys have been conducted. To totally vet out a site, the following will be needed:

  • Performing a geotechnical investigation consisting of soil borings. From that, a lab analysis will be conducted resulting in a soils report that defines the soils’ structure and characteristics at various depths with an engineer’s recommendation for the type of foundation that can be used.
  • A topographical plan showing the elevations across the site that will be used to develop the grading plans.
  • A plot plan showing the property lines, building locations, parking requirements, and related site construction elements.

There are two primary options to consider:

  • Lease the space off-site.
  • Lease a modular building to be placed on-site.

As stated previously, leasing options are usually available from one to five years or even longer. Operating lease rates for modular buildings are determined by the cost of the building and to what degree it's customized to meet the owner’s needs. The more standard a building is, the lower the monthly lease rate will be. This is driven by how likely it will be to re-lease the building as originally configured. In short-term leases, the owner should expect to pay for the building’s installation and removal costs. For longer lease periods, these costs may be capitalized into the lease rate. For leases of three to five years, greater flexibility may be available for all sizes and different uses of custom modular buildings.

No form of construction is best or least expensive all the time. For comparison, you should consider the design, building construction, site construction, and opportunity costs. If time is not critical, then only the interim construction cost might be considered. If revenue or profits would be maximized by a reduced construction time, that should be considered in determining the construction method. For modular construction where the majority of the building fabrication is performed in a manufacturing plant, it is typically less expensive:

  1. For remote or rural areas where site contractors are not as prevalent.
  2. Than in high labor cost areas like military bases or where there is heavy unionization.
  3. Where less site work may be necessary versus that required for traditional onsite construction.

Although temporary or relocatable modular buildings are usually less expensive than permanent modular construction, PMC will provide you with a greater number of choices on building finishes and layouts.

While there is always a chance for change orders or additional costs, through proper project planning these costs can be minimized. In general, the most common change orders deal with hidden conditions or differing sub-surface conditions. These changes usually affect the foundation design. This change order can be virtually eliminated by obtaining a geotechnical investigation consisting of soil borings, lab analysis, and a soils report that clearly defines the soil structure and its characteristics at various depths. This will then be taken into consideration for the foundation design along with other subsurface conditions that can affect the contract amount including:

  • Shallow rock formations which could affect the utility installation.
  • Unexpected subsurface contamination (buried fuel tanks, etc.) that must be removed and cleaned up.
  • Shallow subsurface water levels which may require the foundation piers to be cased.

Be prepared to spend the time required early on to analyze and make decisions when presented with these challenges. Changes to designs are much less expensive if addressed up front before construction begins.

In short, make sure the design-builder or architect prepares detailed drawings and specifications. Also ask for each of the material samples, cut sheets, or possibly mock-ups of the assemblies. This will assist you in making the best choices, insuring you receive what you expected while significantly reducing the number of change orders from subcontractors who bid something other than what you wanted.

Your architect or design-builder will advise and guide you through the design phase. Most of the time it begins with a 'Programming Session' also known as a 'Design Charrette'. This will be a general discussion on what you would like to accomplish with the new building, the look you are expecting, how many people will it need to accommodate, what your budget is, etc. To help prepare for this important first step, consider the following questions:

  • Are there limitations to the design (size of rooms, exterior finishes, interior finishes, ceiling heights, open spaces without columns, etc) in any way?
  • Are there local building restrictions? Deed restrictions? Planning and zoning requirements? Local ordinances addressing trees or landscaping?
  • What are the most appropriate materials and finishes for aesthetic purposes or maintenance?
  • Are there special needs for data, voice, or controlled security access systems? Do these potential systems affect HVAC design with certain temperature or humidity ranges? Are there any special acoustical (sound deadening) requirements? Will a central building energy management system be utilized? Must there be sustainable features incorporated into the construction, possibly to achieve a LEED certification?

In most cases, whether adding on to an existing building, constructing a permanent stand-alone facility, or providing for an interim use with a relocatable modular building, matching the look of an existing adjacent structure should not be a problem. A qualified design-build firm or architect will have the resources necessary to complement or match the surrounding architecture and landscape as well as being able to blend masonry, stucco, metal, or other types of exterior cladding.

While it is often more cost effective for the owner to handle permit applications and site plans on small projects, on mid-size or larger projects it rarely saves the owner money. The design-builder, architect or general contractor is usually more experienced in working with the city planning department on permitting, and with the civil engineering firm on site design issues. The other questions to ask are:

  • Who will acquire the state and/or local approvals and building permits? Arrange for inspections? Obtain the 'Certificate of Occupancy' required before moving into the building?
  • What work elements might we be comfortable in taking on ourselves? What services or scopes of work do we want to contract out and from whom?

The design-build firm will provide a full-time project manager and a full-time site superintendent to manage the entire project. The superintendent is the eyes and ears on the project and supervises all of the local sub-contractors, while the project manager administers the overall project by issuing subcontract agreements, scheduling material deliveries, as well as coordinating the efforts of the design team, permitting process, inspections, and other critical project milestones. If an architect is hired to design the project, the owner can either provide their own construction manager or hire the architect to act as a liaison between the owner and the general contractor.

25 Essential Questions to Ask Your North Carolina Modular Builder ...

Building your own home is an investment like no other, and starting such a project can feel overwhelming. Fortunately, it doesn't have to be that way. If you're planning to build a modular home in North Carolina, there are a few essential questions that you must ask your chosen builder to ensure that you get everything you need for your dream home project. It's important to ask the right questions at the beginning of the process to avoid any surprises down the line and guarantee that you're getting the finished product you envisioned. In this blog post, we'll outline 25 essential questions to ask your North Carolina modular builder before starting your dream home project.

1) What are your qualifications?

A reputable builder should have proper licenses, certifications, and insurance coverage to ensure you're not liable for any accidents on the job site. Ask for proof of their credentials and don't be afraid to verify them. It's also essential to ask about the builder's experience and portfolio of past projects.

2) What type of modular homes do you specialize in?

Modular home builders may specialize in different types and styles of homes, such as traditional or contemporary. Be sure to discuss your vision for your dream home and ask if the builder has experience in creating similar homes.

3) What is included in the base price?

Modular homes often have a base price that includes standard features. However, it's crucial to clarify what those features are and if there will be any additional costs for upgrades or customizations.

4) Can you provide references or a portfolio?

A reputable builder should be able to provide references from past clients. These references can give you a better understanding of what it's like to work with the builder and the quality of their work. You can also ask to see a portfolio of their past projects to get an idea of their style and capabilities.

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5) Will I have a dedicated project manager?

It's important to have someone who will oversee the entire building process and act as your main point of contact. This person should be knowledgeable, communicative, and easily accessible throughout the project.

6) How long will the building process take?

Modular homes can be built much quicker than traditional homes, but it's still essential to get a timeline for your project. Ask the builder for an estimated completion date and how they handle any delays.

7) Can I make changes during the building process?

It's normal to want to make changes or additions as your dream home is taking shape. Ask the builder how they handle change orders and if there will be any additional costs or delays associated with them.

8) How do you handle permits and building codes?

Each state and county may have different requirements for building a modular home. Make sure your builder is familiar with all necessary permits and building codes in North Carolina.

9) What type of warranty do you offer?

A reputable builder should offer a warranty for their work, including the structure and materials used. Ask about the length of the warranty and what it covers.

10) Do you have any energy-efficient options?

Many modular homes come with energy-efficient features, such as insulation, windows, and appliances. Ask your builder if they offer any energy-saving options and if they can provide an estimate of potential cost savings.

11) How do you handle transportation and installation?

Modular homes are built off-site and then transported to your property for installation. Ask the builder about their process for transporting the modules and how they ensure a smooth and secure installation.

12) Will I have input on design choices?

The design process is a crucial part of building your dream home. Ask if the builder allows for customization and if you will have input on design choices, such as floor plans, finishes, and fixtures.

13) How do I handle financing?

Some modular home builders may offer in-house financing options, while others may require you to secure your own financing. Make sure to discuss this with your builder and ask for recommendations if needed.

14) What is the process for maintenance and repairs?

Even with a warranty, there may be instances where your home will require maintenance or repairs. Ask the builder about their process for handling these situations and if they offer any ongoing maintenance services.

15) How do you handle communication during the building process?

Effective communication is key to a successful home building project. Ask the builder about their preferred methods of communication and how often you can expect updates on the progress of your dream home.

16) How long will it take to complete the project?

It's essential to have a timeline for your dream home project, as delays can cause additional costs and inconvenience. Ask the builder for an estimated completion date and their process for handling any potential delays.

17) What happens if there are changes or issues during the building process?

It's important to have a plan in place for any changes or issues that may arise during the building process. Ask the builder how they handle these situations and what the potential impact on cost and timeline may be.

18) What is your experience building modular homes, particularly in North Carolina?

You want to ensure that your builder has experience in your specific area as local regulations and building codes may vary. Ask about their experience building modular homes in North Carolina and if they are familiar with any specific regulations or requirements.

19) How do you handle quality control?

Quality control is crucial to ensuring your dream home is built to the highest standards. Ask the builder about their process for maintaining quality control throughout the construction process and how they address any issues that may arise.

20) Can I tour a few of your finished homes?

Seeing the builder's finished projects will help you understand their style and give you an idea of what their completed products look like.

21) What types of customization options do you offer?

Modular homes are far from cookie-cutter buildings, and you should have options when it comes to customizing your space.

22) What is the total cost of the build?

You want to ensure that you know the final price tag on your home before starting construction. Ask the builder for a breakdown of all costs, including any potential added fees or upgrades.

23) What is the payment schedule for the build?

You want to know when payments are due and the expected timeline for each payment, so you can budget accordingly.

24) What is your team's project management process?

The project manager will oversee the entire building process and act as your main point of contact. Ask about their experience, qualifications, and communication methods to ensure a smooth and efficient project management process.

25) What is your customer service policy?

Customer service is essential in any industry, and you want to make sure the builder you choose prioritizes their clients' satisfaction. Ask about their customer service policy and how they handle any issues or concerns that may arise during or after the building process.  Overall, it's crucial to have open communication with your builder and trust in their experience and expertise. 

Asking these essential questions will not only help you choose the right modular builder for your North Carolina dream home but also ensure that your project runs smoothly and turns out exactly as you envisioned. Don't be afraid to ask for clarification or additional information if needed. Remember, communication is key in any successful building project. So, keep an open line of communication with your builder and enjoy the process of creating your dream home.

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Carolina Custom Homes: Your Trusted North Carolina Modular Builder